Pursuant to Chapter 28 of the Florida Statutes, the Clerk of the Circuit Court is the official recorder of all instruments that may, by law, be recorded in the county. The Clerk is required to record all instruments in one general series of books called the "Official Records."
In his role as Recorder, the Clerk shall record specific kinds of instruments presented for recording, upon payment of the service charges prescribed by law. These documents are presented for recording by the public as well as the court system and include, but are not limited to: deeds, mortgages, liens, affidavits, subdivision plats, judgments, declarations of domicile, satisfactions and releases, powers of attorney and financing statements. Fees, Mortgage Taxes and Real Estate Transfer Taxes are computed and collected prior to recordation.
The Recording Division of the Clerk's office is responsible for the recording, protecting, preserving, and disseminating of official records. This series of records is designed to create a permanent record of these important documents.
The Miami-Dade County Clerk's Office is making every effort to serve the public in an efficient, professional and courteous manner. Most recorded documents from 1974 to the present are available online at County Recorder's Record Search with older documents available from microfilm at our library located at Courthouse East, 22 NW First Street, 2nd. Floor, Miami, Florida 33128.
I M P O R T A N T N
O T I C E
Due to budgetary mandate, Recorder services will only be available at two locations after June 5, 2009.
The following facilities will remain open for Recorder services;
Main Recorder Office
Courthouse East Building
22 N.W. 1st Street, 1st floor
Miami, Florida 33128
West Dade Satellite Recorder Office
Permitting and Inspection Center
11805 SW 26th Street, Room 207
Miami, Florida 33175
We apologize for any inconvenience this may cause and hope the closure of the North and South Recorder facilities will be temporary.
E-RECORDING AVAILABILITY
The Miami-Dade County Recorders Office is pleased to announce that we are now accepting e-recording through two vendors: Simplifile and Ingeo.
With e-recording the submitter scans the document and uses a vendor application to upload the document and associated data. No special equipment is required, just a computer with high speed internet access and a scanner. Original documents never leave the submitter’s possession since they are scanned for submission. Funds are transferred using Automated Clearing House (ACH) to automatically transfer taxes and recording fees from the submitter to the County Recorder’s accounts. There is a nominal fee that is paid to the vendor for this process.
The e-recorded documents can be tracked through the entire recording process and the potential for lost documents is eliminated. Documents are typically recorded the same day if submitted during regular business hours. Once the document is accepted for recording you can immediately retrieve an image that includes the recorder's stamp.
The following documents are currently accepted: Affidavit, Assignment of Mortgage, Assignment, Cancellation of Lis Pendens, Consent, Declaration of Residence, Deed, Financing Statement UCC, Lien, Mortgage, Release, Satisfaction of Judgment, Satisfaction of Mortgage, and Termination Statement.
The contact sites are www.ingeo.com and www.simplifile.com.
REDACTION REQUEST FORM
On
or after October 1, 2002, any person preparing or filling
a document for recording in the Official Record may not include
a social security number in such document unless required
by law.
Any
person has the right to request the Clerk/County Recorder
to redact/remove his or her social security number, bank account
number, credit/charge/debit card number from an image or copy
of an Official Record that has been placed on such Clerk's/County
Recorder's publicly available Internet website.
(There
is no charge for this service) To request a redaction click
here.
N
O T I C E
Effective
June 1, 2008, F.S. 201.022, is repealed, per Chapter
2008-24. The repeal means that the DR-219 form (Return of Transfers of interest in Real Property), previously
required as a condition of recording any document transferring
an interest in real property, will no longer exist.
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