Frequently
Asked Questions
Unlike other
Records Management programs throughout the State, Miami-Dade County
Clerk's Office Records Management not only works with the Clerk's
Office, but is also responsible for the records management needs for
all departments within Miami-Dade County.
The
Records Management Program was established by Administrative Order . In
order to effectively administer this county-wide records program, Records
Management is composed of four units:
Archives Unit -
The archives program is headed by the
Clerk's Archivist who is charged with the responsibilities to provide
archival storage, protection and restoration of historic Miami-Dade county
records.
Analyst Unit - This Unit provides technical expertise to the Clerk's
Office, County Departments, Miami-Dade County's State Attorney and
Public Defender's Offices; trains employees on the public records
law and principles of records management to increase efficiency in
the creation, organization, maintenance, retention, and final disposition
of records. The Analyst Unit also maintains a forms management
program for all Clerk of Court forms.
Record Center Operation Unit - Provides efficient, cost effective off-site
storage and retrieval of court and county records; provides for viewing
of these records by attorneys, law enforcement agencies and the public;
monitors outgoing and incoming records and final destruction of records.
The Clerk's Office maintains two record centers. The main center is located
within the Records Management Facility and has the capacity to house over
105,000 cubic feet of long-term semi-active and inactive records. The
second center, located in downtown Miami, stores short term semi-active
records for county agencies located in the area and can house over 17,000
cubic feet of records.
Micrographics Unit - This Unit provides micrographics services to include,
document microfilming, microfilm development and duplication, quality
inspection of the microfilm and maintenance of out-of-state security microfilm
storage.
