Harvey Ruvin - Clerk of the Courts - Miami-Dade County, Florida

Most Commonly Recorded Documents and Some of Their Statutory Requirements

Deed & Quit Claim Deed:

  • Must be an original document.
  • Should only be property located within Miami-Dade County.
  • Address of both parties (Grantor & Grantee).
  • Must be signed by seller.
  • Two witnesses to the signature.
  • Notarized and properly acknowledged.
  • Must have a prepared by statement: Prepared by:Individual name & address.
  • Documentary Stamps at the rate of .60 cents for each $100 of consideration or fractional part thereof ($6.00 per $1,000).
  • Surtax is required on transfers of interest in any real property other than a single-family residence, at the rate of .45 cents for each $100 of consideration or fractional part thereof (or $4.50 per $1,000).
  • Folio number is not required but is encouraged.
  • Submit/enclose a self-addressed stamped envelope.

Mortgage:

  • Must be an original document.
  • Signed and notarized.
  • A copy of promissory note must be attached or the amount of the note should be written on the face of the Mortgage.
  • Signature of the borrower.
  • Addresses of both lender and borrower.
  • Prepared by: Individual name and address.
  • Florida documentary stamps and intangible tax.
  • Documentary stamps at the rate of .35 cents on each $100 or fraction thereof on the amount of the note (or $3.50 per $1,000).
  • Intangible tax is required on real estate mortgages at the rate of 2 mills (or $2 per $1000) on the amount of the note.
  • Submit/enclose a self-addressed stamped envelope.

Assignment of Mortgage:

  • The book and page of the mortgage that is being assigned.
  • Signature of the assignor.
  • Notarized.
  • Prepared by: Individual name and address.
  • Submit/enclose a self-addressed stamped envelope.

Satisfaction of Mortgage & Release:

  • Book and page of the original mortgage that is being satisfied or released.
  • Signature by the holder of the mortgage.
  • Notarized and properly acknowledged.
  • Prepared by: Individual name and address.
  • Submit/enclose a self-addressed stamped envelope.

Claim of Lien:

  • Must be an original document.
  • Signed by the Lienor and notarized.
  • Legal description or property address.
  • Prepared by: Individual name and address.
  • Submit/enclose a self-addressed stamped envelope.

Notice of Commencement:

  • Must be an original document.
  • Signed by owner and notarized
  • Prepared by: Individual name and address.
  • Submit/enclose a self-addressed stamped envelope.