Harvey Ruvin - Clerk of the Courts - Miami-Dade County, Florida

Premier Services “Advanced Search” - Frequently Asked Questions

Premier Search is rebranded as “Advanced Search” as of June 9, 2015.

1. What are the benefits I will receive if I sign up for Premier Services?

2. What are the costs for Premier Services?

3. How do I obtain a User ID and Password to access Premier Services and Advanced Searches?

 

Current Users of Standard or Premier Search (now “Advanced Search”)

4. What’s new or different, effective June 9, 2015?

5. What if I am a current Premier Services user and have already submitted a notarized Access Request form?

6. What will I see if I am a Premier User, but have not yet had my Registration Access Request form accepted by the Clerk of Courts Office?

7. I was registered for Odyssey Public Access.  How do I view Civil/Family/Probate Court case information and document images?

8. Which information will I see with the new changes?

9. How do I request redaction for previously un-redacted document images?

10. What if I find images or other information which has been ordered to be marked as “Confidential”?

 

Civil/Family/Probate Court Online System

11. What is the Clerk of Courts “Civil/Family/Probate Court Online System”?

12. What’s new or different?

13. Why don’t I see the (Odyssey) Civil, Family or Probate Online Case Search option any longer?

14. What browsers are supported and what other software do I need in order to use the “Civil/Family/Probate Court Online System”?

 


 

 1. What are the benefits I will receive if I sign up for Premier Services?

By registering for the Clerk's Premier Services, you will be able to access Advanced Search options in the Clerk's internet-based systems:  Civil/Family/Probate Case Search, Official Records, and Traffic Online Services. If you register, you will receive a Premier Service account and will be entitled to the following additional services:

  • In the Civil/Family/Probate Case Search and Official Records, you will be able to search by additional elements captured in our database. Some of these elements include judicial section and by attorney bar number in Civil/Family/Probate Case Search, and legal descriptions and multiple parties in Official Records.
  • In the Traffic system, you will be able to view case history and use other advanced search options.

Those registered for the Clerk’s Premier Services and with an accepted notarized Registration Access Request form will be able to view court documents where authorized within the provisions of Florida Supreme Court Administration Order 14-19 – Amended 15-18  (AOSC 15-18).

 

2. What are the costs for Premier Services?

Advanced Searches for court case information and court documents are free of charge.

Use of the Official Records Advanced Search feature will require the advance purchase of search units.  Individual searches will cost one search unit. Each search unit is $.50, and you may purchase as many units as needed.  As you use Official Records Advanced Searches, units are automatically deducted from your account. You have access to special pages that allow you to track how you spent your units and purchase additional units.

Other services or products may be added in the future with different unit costs. These products and services will be described in this FAQ.  It is your responsibility to read this FAQ and verify unit costs of particular services made available on the Clerk's Premier Services site. Please be aware that your unused units will be rolled over to the new billing period when you renew your subscription by your registration renewal date. If you fail to renew, your units will expire. By registering for Premier Services you agree to accept these terms and conditions.

 

 3. How do I obtain a User ID and Password to access Premier Services and Advanced Searches?

In order to obtain a User ID and Password, you must register for the Clerk's Premier Services.  Go to the Online Services option from the Clerk of Courts’ website www.miami-dadeclerk.com. Click on the Premier Services link, which will take you to a login page.  Click on the blue “Register” button.   You may also use the “My Account” link from any of the online search applications.

 

Premier Services / Public Access

Complete the required information on all pages.  You will then be prompted to enter a user name and password.  Be sure to make the user name and password something that will be easy for you to remember but difficult for others to figure out.  You will be prompted to provide a security question that will be used if you forget your password, in order to be able to reset it as needed.

Click on “Download the form”.  The form will be pre-populated with your information.  Review the form to ensure that all information is correct.  If any changes are required, close the form and go back to the appropriate field(s) and correct the data.

Forms must be printed and notarized before sending to the Clerk of Courts for processing.  Forms will be processed in the order in which they are received.  An email will be sent to the email address on the account confirming that the notarized Registration Access Request form has been accepted and that Advanced Search functions are now enabled.

 

Current Users of Standard or Premier Search (now “Advanced Search”)

4. What’s new or different, effective June 9, 2015?

Based on the provisions of AOSC 15-18, you may be able to see available electronic court document images through the Standard Search functions.  You will continue to search for case(s) using local or state case number, party name or hearing date.  If you are authorized to view electronic court documents for the case, you will see a green icon next to the document.

Premier Search will be rebranded as “Advanced Search”.   If you wish to continue to use the Advanced Search options, you MUST first open the Registration Access Request form, ensure that all information is correct, print the form and have it notarized.  Once notarized, the form must be sent to the appropriate address at the Clerk of Courts Office.Once the form is accepted by the Clerk of Courts Office, you will be sent an email notifying you that your access to Advanced Search has been enabled.

 

5. What if I am a current Premier Services user and have already submitted a notarized Access Request form?

Your form will be processed in the order in which it was received.  However, please anticipate that the forms may take up to 10 business days to be accepted and your email notification of the acceptance to be sent.

On your initial login after your Registration Access form is accepted, you are required to accept the Agreement which will be displayed with the Internet Public Access Terms and Conditions.  If you do not accept the Agreement, you will not have access to Advanced Searches.

You may use the Advanced Search in the Official Records application without an accepted notarized form.  You also may use the Standard Search in any of the Clerk’s online web applications.

 

6. What will I see if I am a Premier User, but have not yet had my Registration Access Request form accepted by the Clerk of Courts Office?

You will only have access to the Standard Search functions.  You can continue to search for case(s) using local or state case number, party name or hearing date.  If you are authorized to view electronic court documents for the case by the provisions of AOSC 15-18 in a Standard Search, you will see a green icon next to the document.  

 

7. I was registered for Odyssey Public Access.  How do I view Civil/Family/Probate Court case information and document images

Odyssey Public Access was retired on June 9, 2015.

Attorneys who have submitted a notarized form for Internet access to Odyssey Civil, Family or Probate court case information prior to June 1, 2015 will be directed to the new Online Case Search page, where you will be able to use your current Odyssey Login ID and password to search for cases and/or hearings.  Upon initial login after June 9, 2015 and when prompted, you will be requested to accept the Internet Public Access Agreement.  If you are not able to accept the Terms and Conditions of the Agreement, you will not have access to the Advanced Searches.

The “look and feel” of the Online Case Search functions is different from the Odyssey searches; however, you should be able to use the same selection criteria to list your cases.

If you had both an Odyssey login ID and a Premier Services login ID (and the email address was the same on each account), the Premier Services login ID was retained and the Odyssey login ID was retired.  If a notarized form was received for the Odyssey account, that form was used to verify the Premier Services account and the Premier Services account was enabled for online viewing as per the provisions of AOSC 15-18.

 

8. Which information will I see with the new changes?

Most users of either Standard or Advanced search will see case details and the latest version of redacted court document images as authorized by the provisions of AOSC 15-18.  Public access to certain case types may be more restricted to protect the parties in the case.

All court documents are systematically redacted in accordance with State statute and the redacted documents are the only versions available over the Internet.   Electronic images of documents dated prior to  January 1, 2012 have not been redacted.

The following will NOT be available over the Internet:

  • Sealed cases and certain case types, such as adoption or mental health cases;
  • Documents marked as “Confidential”.

The Attorney of Record will see case details and the latest version of redacted court document images, except for those marked as “Confidential”. 

All other users will see case details and court document images in accordance with the provisions of AOSC 15-18.  Registered users and Attorneys will have less restrictive access than anonymous users.

 

9. How do I request redaction for previously un-redacted document images?

Document redaction may be requested at any Civil Court location.  The redaction process may take up to 72 hours to complete.  Once the process is completed, the document images will be available online.

 

10. What if I find images or other information which has been ordered to be marked as “Confidential”?

You will be able to send the Clerk’s Office a notification about any image that has an issue, whether the inadvertent display of confidential information or some other issue.  Processes have been put into place to ensure confidentiality of court document images if the correct orders and/or notices have been filed.

 

 

 

 

Civil/Family/Probate Court Online System

11. What is the Clerk of Courts “Civil/Family/Probate Court Online System”?

The Online Case Search (OCS) system has been available for several years as “Standard Case Search” and “Premier Case Search” for Civil, Family and Probate court cases from the Online Services page on the Clerk’s website (www.miami-dadeclerk.com).  Each allows online users to access case information and Official records.

 

12. What’s new or different?

As of June 9, 2015, OCS was expanded to allow enhanced access to court document images as provided by FL Supreme Court Administrative Order 15-18 (AOSC 15-18).  In addition, the “look and feel” of the Clerk’s online search applications have been refreshed to take advantage of updated technology and to provide greater ease of use.  See the User Guide here for more detailed information.

This means that:

  • Online users may now view available electronic court document images where authorized by AOSC 15-18;
  • Premier Search will be rebranded as “Advanced Search” and will no longer require units to complete the searches (except for Advanced Search for Official Records);
  • Online access to Standard Case search does not require the Internet user to register, however registration is required to access Advanced Search functions;
  • In order to register to use Advanced Search functions OR if you are an attorney, you MUST send a notarized Registration Access Request form and accept the Internet Public Access Agreement when prompted.

 

13. Why don’t I see the (Odyssey) Civil, Family or Probate Online Case Search option any longer?

The Clerk’s Office opted to standardize on a single platform the online case search functions for Civil, Family and Probate Court cases in order to satisfy the provisions of AOSC 15-18.  The Odyssey Public Access system was retired on June 9, 2015.

The “look and feel” of the Online Case Search functions is different from the Odyssey searches; however, you should be able to use the same selection criteria to list your cases.

 

14. What browsers are supported and what other software do I need in order to use the “Civil/Family/Probate Court Online System”?

The following are supported browser versions:

  • Internet Explorer version 9+
  • Chrome version C40+
  • Firefox version FF35+