We regret that all satellite Recording locations have been closed until further notice due to budgetary mandates.
How can I record a document?
You can bring your original document in person, along with the appropriate fees, to the main office. This method is the most expedient for recording.
You can mail your original document, along with the appropriate fees.
You can eRecord your document through one of our approved vendors. With this option, you retain your original document.
How can I pay the fees?
Method of payments accepted:
Cash (only in person)
Cashier Check or Money Order;
Payable to: Clerk of Courts;
Visa, MasterCard or American Express
(only in person or Internet);
No personal checks.
When will my document be recorded?
If you bring the document in-person to either office, it will be recorded and processed when you are served. Be mindful that our offices close to the public at 4 pm. If high volume submissions are bought in too late, they may not be processed until the next day. Your original documents will be mailed back to you or available for pick-up in approximately 5 working days.
If you mail your document, it may take several weeks to process. This may vary from time to time depending upon circumstances and conditions.
If you eRecord your documents, they may be recorded the same day if received by 1 pm.
Please be advised that there may be occasions where we will be unable to record a document immediately due unforeseen circumstances such as computer problems, document rejection issues, redaction requirements or other facility issues. Do NOT wait until the last minute to record time sensitive documents such as liens. A document is not considered recorded in the Official Records until we have completed the recording process by applying a Clerks File number and book and page numbers.
When can I view my document online?
Typically, documents are available online within two to three days after recording (with minimal indexing – no party names, legal descriptions or reference). If you are searching for recently recorded documents, be aware that the full indexing is completed a few days later.
Documents submitted through eRecording are usually available online, with full indexing, the day after they are recorded.
May I record any document I want to?
No, we can only accept documents that are authorized by Florida Statute 28.222. Please read this notice relating to the Clerk’s authority in recording documents.
What type of documents can be Recorded? The following documents can be recorded: Deed's, Mortgages, Satisfactions, Releases, Liens, Assignments, other instruments relating to the ownership, transfer or encumbrance of real property and any other documents which are received or authorized by law to be recorded.
What are the requirements for Recording a Deed? In order to record a deed, it must have:
Must be an original document.
Should only be property located within Miami-Dade County.
Address of both parties (Grantor & Grantee).
Must be signed by seller.
Two witnesses to the signature.
Notarized and properly acknowledged.
Must have a prepared by statement: Prepared by: Individual name & address.
Documentary Stamps at the rate of .60 cents for each $100 of consideration or fractional part thereof ($6.00 per $1,000).
Surtax is required on transfers of interest in any real property other than a single-family residence, at the rate of .45 cents for each $100 of consideration or fractional part thereof (or $4.50 per $1,000).
Folio number is not required but is encouraged.
What is the Surtax fee? Florida Statute 201.031 authorizes the levy of a discretionary surtax on documents. Surtax is due on all property transfers except single-family property. Single-family is defined as one residential living unit, including townhouse and condominium units. Transfers of multiple single-family properties are subject to the Surtax. To determine the amount of taxes due, please use our Automated Calculations Application.
How do I compute Documentary Stamps, Surtax and Intangible Tax for Deeds and Mortgages? Automated Calculations of documentary stamps, surtax and intangible tax on Deeds and Mortgages can be obtained from the Direct Information Access Line (DIAL) 24-Hour Voice Response System at 305-275-1155 and press option 6.
Historical Stamp information
Documentary stamps began in July of 1931.
The fees charged were as follows:
.10 per $100
1931 to 06/30/1957
.20 per $100
07/01/1957 to 06/30/1963
.30 per $100
07/01/1963 to 09/30/1979
.40 per $100
10/01/1979 to 06/30/1981
.45 per $100
07/01/1981 to 06/30/1985
.50 per $100
07/01/1985 to 06/30/1987
.55 per $100
07/01/1987 to 5/31/1991
.60 per $100
Federal Stamps were discontinued on September 30, 1979.
Dade County’s Documentary Stamp Surtax on all transfers of real property other than single-family residences became effective on December 19, 1983.
.45 per $100
How do I obtain a copy of a recorded document? See the instructions for obtaining certified copies.
How do I find if there is a lien/judgment on my credit report? Visit the online County Recorder's Official Record Search or call the Direct Information Access Line (DIAL) 24-Hour Voice Response System at 305-275-1155.
If you cannot view PDF files, you can download Acrobat Reader for free from Adobe Systems, Inc. In order to use PDF files, you must have Acrobat installed on your computer.